Our grant application form and process have been updated!

We have moved to an online application system in order to make it easier for applicants to complete the form, and to help achieve consistency in the information that we collect. Please take a few moments to review the process.

If you have any questions about completing the application form, the eligibility of your project, or multi-year funding, please email Anita James or call 613-236-1616 ext. 222.

To review our granting guidelines, click here.

To log on to our online grant application system, please use the following instructions:

  • For new users to the online application system, click here. Carefully follow the instructions provided on the login page. You will receive a confirmation e-mail indicating that you have created a new account.
  • Once you have created a new account, you can begin a new application by clicking here.
  • To login and modify existing applications, click here.

Tips on completing your online application:

  • Please read the online application instructions carefully.
  • The online application system will require that you enter your CRA Charitable Registration Number both to login and on the application form.
  • Please complete all questions on the application form. If you cannot complete the entire form in a single session, you can click Save & Submit Later and a version of your application will be saved. You will receive confirmation that your application has been saved by email and you will be able to return to the saved version in order to complete and submit it later.
  • Please ensure that all of the required attachments have been attached to the application (see below for a complete list).
  • The Budget form (available for download within the online application) is best completed using Acrobat Reader 8, which is free to download. To get the Reader, click here: http://www.adobe.com/products/acrobat/readstep2.html?promoid=BPCQK
  • Once you have completed the online application form, click on the Review & Submit button. You will be required to review your application one final time, including the attachments, before submitting. If you have missed any of the required fields, a red error message at the top of the page will indicate which ones have been missed.
  • Upon submission you will receive a confirmation message and email indicating that your application has been received.
  • To log out, click the Exit – Sortie link, which will take you to the Community Foundation of Ottawa’s homepage.


You will be required to attach the following information for your organization before submitting your online application:

  • Project Budget form listing all expenses and revenues;
  • List of current Board of Directors;
  • Current operating budget;
  • Most recent audited financial statement;
  • Proof of eligibility: Charitable Registrations Details Page located on the CRA website.
  • The Partnership Agreement Form is to be completed by applicants who are not-for-profit organizations without charitable status, and who are applying on behalf of a partnership with a registered charity or other qualified donee.

Important information

  • We will accept only one application at a time from an organization unless a second application is on behalf of a partnership.
  • Organizations should complete projects previously funded through the Community Foundation of Ottawa and submit an evaluation report before re-applying. To obtain the grant evaluation report template click here.
  • The Grants Committee reviews only the information received in the application, so please avoid referring to or including any extraneous attachments. Any attachments you provide are kept on file for reference, but are not distributed to the committee.
  • We only accept applications submitted through our online granting system.

Application Deadlines: Feb. 1 and Oct. 1

To be considered in each grant cycle, complete applications must be received no later than 5 p.m. on the deadline date.